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How to Use Your Computer’s Readability Statistics Scores—Grade Level

You’ve enabled your Readability Statistics feature in Microsoft Word’s Spelling and Grammar Checker and evaluated a sample document. But based on your Grade Level scores, what action should you take?

Readability scores are helpful editing tools for writers of too-long sentences. Recall from the Clarity Clinic that our goal is to write sentences that can be read once and immediately understood. Readable documents are more apt to be read in their entirety, and their content is more apt to be remembered. Readability indictors include:

  1. The number of sentences in each paragraph.
  2. The number of words in each sentence.
  3. The number of syllables in each word.

The Spelling and Grammar Checker’s Readability Statistics feature provides Passive Sentences, Reading Ease, and Grade Level scores, which help you gauge the readability level of your documents. A high Passive Sentences or Grade Level score and a low Reading Ease score signal opportunities to edit sentences. Let’s explore the difference between grade/reading level and education level and how to use the Grade Level score: Read more ›

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How to Use Your Computer’s Readability Statistics Scores—Reading Ease

You’ve enabled your Readability Statistics feature  in Microsoft Word’s Spelling and Grammar Checker and evaluated a sample document. But based on your Readability scores, what action should you take?

The Spelling and Grammar Checker’s Readability Statistics feature provides Passive Sentences, Reading Ease, and Grade Level scores, which help you gauge the readability level of your documents. Readability scores are especially helpful editing tools for writers of too-long or run-on sentences. Recall from the Clarity Clinic that our goal is to write sentences that can be read once and immediately understood. Readable documents are more apt to be read in their entirety, and their content is more apt to be remembered. Readability indictors include:

  1. The number of sentences in each paragraph.
  2. The number of words in each sentence.
  3. The number of syllables in each word.

The Reading Ease score is on a scale of 0-100%. The higher the score, the easier a document is to read. Let’s explore how to use the Reading Ease score:  Read more ›

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